1. JOB PURPOSE:
Assistant Procurement Manager typically supports the Procurement Manager in overseeing the
purchasing process, managing vendors, and ensuring efficient operations within the procurement
department. This role often involves sourcing suppliers, negotiating contracts, processing purchase
orders, and maintaining accurate records. They also contribute to cost reduction, vendor performance
evaluation, and the implementation of procurement policies.
2. DUTIES AND RESPONSIBILITIES:
- Management of the team ensuring high performance and productivity.
- Assisting in identifying, evaluating, and selecting suppliers based on quality, price, and delivery timelines.
- Supporting the negotiation of favorable terms and conditions with suppliers for goods and services.
- Preparing and processing purchase orders, contracts, and other procurement documents accurately and efficiently.
- Maintaining regular communication with vendors regarding order status, delivery schedules, and any issues or discrepancies.
- Maintaining accurate and up-to-date procurement records, databases, and documentation.
- Assisting with inventory control, monitoring stock levels, and ensuring timely replenishment of supplies.
- Contributing to cost reduction initiatives and identifying opportunities for savings through strategic sourcing and negotiation.
- Assisting with vendor evaluations and performance assessments, collecting feedback, and analyzing supplier capabilities.
- Supporting the development and implementation of procurement policies, procedures, and best practices.
- Providing general administrative support to the procurement team, such as scheduling meetings, preparing reports, and managing correspondence.
- Ensuring that all procurement activities comply with company policies, legal requirements, and ethical standards.
- Work closely with Accounts Payable to ensure a smooth workflow within the procure to pay process and lead process and efficiency improvements.
- Perform other tasks as assigned by Procurement Manager.
3. SKILLS & QUALIFICATIONS:
- Bachelor Degree in Business Administration, Management or related field.
- Have at least 3-5 years experience in logistics/procurement or supply chain management.
- Proficiency in using procurement software and systems.
- Good knowledge in English both written and verbal communication.
- Good knowledge of computer applications Ms. Office, internet and Email.
- Strong Communication and Negotiation Skills.
- Strong interpersonal skills.
- Pleasant personality, positive attitude, hardworking, reliable, honest and efficient.
- Be able to work under pressure, tight timeline and flexibility.
- Good relationship skill, leadership skill and high responsibility.